Supplier Management and Sustainable Development

Performance Reporting

Reporting on its environmental and social performance to key internal and external stakeholders in a transparent and honest manner, in keeping with best practice reporting standards and applicable regulatory requirements, is an expectation AIS Group has for all its supply chain. Supplier’ standard business operations are encouraged to incorporate management of, and reporting on, the progress of their internal sustainability plans, diversity initiatives and workplace practices and policies. These reports should be provided to AIS Group if available, and upon request.

Information sharing

AIS Group’s expectation of its Supplier in the context of sustainability is that they use their influence to engage with their own Supplier to achieve the objectives outlined in the Supplier Code of Conduct.

AIS Group has a framework in place to assess the social and environmental performance of our Supplier. We ask Supplier to provide us with information about how they manage the social and environmental issues associated with their business as a standard part of our tender process and conduct regular contract reviews. This includes how Supplier identify and manage risks to their business, whether they have systems to minimize their environmental impact, details of their employment and health and safety practices and whether they engage with their internal management, customers and community. Supplier are requested and expected to embed similar principles to manage their own environmental and social performance to ensure they meet the minimum requirements as detailed in this document.

To the extent that a supplier has any concerns with the requirements of this code, or believes that they could potentially be in breach of any aspect of their business operation, it is the supplier’s obligation and responsibility to proactively inform AIS Group of these risks or issues. AIS may, from time to time, conduct onsite evaluations and inspections of its Supplier facilities, and those of their subcontractors supporting AIS’s operations, and to review progress to implement and adhere to the Supplier Code of Conduct. AIS undertakes to conduct on-site evaluations no more than once in any two year period.

Monitoring and Evaluation

In line with our own commitments, Supplier to AIS Group are required to engage and manage their own Supplier regarding their social and environmental impacts and performance. When requested, Supplier are requested and expected to provide honest and transparent responses to AIS Group Supplier self-assessment. AIS Group may, from time to time, conduct onsite evaluations and inspections of its Supplier’s facilities, and those of their subcontractors supporting AIS Group’s operations, and to implement and adhere to the Supplier Code of Conduct. AIS Group undertakes to conduct on-site evaluations no more than once in any two year period.

Seminars & Business events

Directors, Executives, staff members of AIS Group cannot accept invitations to seminars, business events and company visits where the traveling and accommodation expenses are sponsored by suppliers, except those circumstances stipulated specifically in the Company’s internal regulations, for example, Supplier’s annual meeting, where there are other customers of suppliers also attend the event and Supplier arrange and sponsor for a group accommodation. In this case, AIS Executives, Directors, Staff members shall be responsible for other traveling cost incurred.

No director, Executive or Staff member shall accept money or other benefits provided by suppliers, when they travel to seminars, business events and company visits.